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POLICIES & Guidelines

Table of contents

Mindfulness Facilitator Certification 

  • Program Pricing 

  • Payment Policy 

  • PAYMENT PLAN POLICY   

  • Cancellation & Refund Policy 

  • Attendance & Participation Policies 

  • Partial Completion Policy 

  • Confidentiality Policy    

  • COVID-19 Protocol for In-Person Programs

    • Vaccination + Test Status 

    • Masks 

  • Inclement Weather Policy For IN-PERSON RETREATS 

  • Bookstore Return Policy 

  • Policy Prohibiting Harassment 

  • Privacy Policies 

Internal Program Policies 

  • Program Pricing 

  • Payment Policy 

  • PAYMENT PLAN POLICY   

  • Cancellation & Refund Policy   

  • Attendance & Participation Policies 

  • Partial Completion Policy 

  • Confidentiality Policy 

  • COVID-19 Protocol for In-Person Programs   

    • Vaccination + Test Status 

    • Masks 

  • Inclement Weather Policy   

  • Bookstore Return Policy

  • Venue Policies

    • Holy Family

    • Mercy by the SEa

    • guest house retreat & conference center 

  • Policy Prohibiting Harassment 

  • Privacy Policies 

 

Policy Prohibiting Harassment

  • Sexual and Other Harassment   

  • Unlawful Retaliation  

  • Reporting and Investigation of Matters   

  • Resolution 

  • Confidentiality 

 

Privacy Policies

  • Use of Links 

  • Use of Text and Images   

  • Accessibility 

  • Reading or Downloading 

  • Online Profile Updates and Donations   

  • Sending Us an Email 

  • Kids and Privacy 

  • Opt-Out or Change Your Contact Information    

  • Questions about our Policies   

 

Risk Acknowledgment and General Release

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Mindfulness Facilitator Certification 

 

PROGRAM PRICING 

Tuition for the program is $3,400 plus room and board for the two in-person retreats Friday, February 21st - Sunday, February 23rd, and Friday, May 30th - Sunday, June 1st, 2025. 

 

Room and Board Costs for Each Retreat (not included in the above tuition):  

  • Commuter: $150 per retreat weekend

  • Shared Bath: $280 per retreat weekend

  • Private Bath: $600 per retreat weekend 


This includes all meals throughout the weekend.    

PAYMENT POLICY 

Payment Options:  
 
Choose between two payment options:  

  • Pay in Full: Pay the full program price at enrollment.  

 

*We are offering an early commitment discount of $250 off! Pay in full by September 30, 2024 and receive a $250 discount. Use discount code MFC250 during checkout. No discounts are available after September 30, 2025. 

  • Sign Up for a Payment Plan: Pay an initial 25% non-refundable deposit of the total program price and schedule automatic payments occurring every two weeks. Bi-weekly payments are automatically calculated at the time of registration and are based on the date of registration and the final payment deadline. Access to each session is contingent on payments being up to date. Late payment may result in being denied access to the sessions until payments have been fulfilled. For additional details, please see Payment Plan Policy and Cancellation & Refund Policy.  

*Aside from the early commitment discount outlined above, no other discounts are applicable for the Mindfulness Facilitator Certification unless given express permission from CBI. The early commitment discount will expire after September 30, 2024 and there are no exceptions. 

PAYMENT PLAN POLICY 

Payment plans require an initial 25% non-refundable deposit of the total program price (tuition plus room and board costs) and equal automatic payments will be scheduled and withdrawn for every two weeks. Automatic payments start two weeks from the initial date of registration and occur every two weeks until the payments are complete and prior to the last 15 days of the program to fulfill the financial commitment. The number of bi-weekly payments and payment amounts are automatically calculated at the time of registration and are based on the date of registration and the final payment deadline. For questions about payment plans, please reach out to us at info@copperbeechinstitute.org.

 

Access to each session is contingent on payments being up to date. Late payment may result in being denied access to the sessions until payments have been fulfilled.

  

Participants who sign up for a payment plan agree to pay the full amount of the program price in accordance with the Payment and Cancellation Policies. All deposits are non-refundable. On or after February 9, 2025, all payments are non-refundable and all subsequent installments must be paid no later than 15 days before the last day of the program. For additional details, refer to the Payment and Cancellation Policies.  

For more information about payment plans, please reach out to Copper Beech Institute at info@copperbeechinstistute.org  


 

CANCELLATION & REFUND POLICY 

Copper Beech Institute is dedicated to mindfulness practice, compassionate action, and social justice in our interconnected world and committed to dismantling oppressive systems by creating transformative learning experiences where differences are cherished, and all voices are heard. Your enrollment in the Mindfulness Facilitator Certification is an investment in your growth, both personally and professionally, and a commitment to supporting the mission of Copper Beech Institute.  

All deposits are non-refundable. On or before February 8, 2025, participants will have the option to cancel their registration and receive a refund of the amount paid, minus a 25% non-refundable deposit of the total program price. On or after February 9, 2025, no refunds will be permitted for any reason and all program payments must be paid in full no later than 15 days prior to the last day of the program.   

 

ATTENDANCE & PARTICIPATION POLICIES 

ONLINE WEEKEND WORK BLOCK ATTENDANCE POLICY: 

 

We ask that you attend all Zoom calls live. While sessions will be recorded, participation during live scheduled sessions is essential.  In case of illness or emergency, we allow you to miss up to 20% or 19 hours of live online weekend work block sessions (excluding retreats—see below for retreat attendance policy). Missed session(s) must be approved ahead of time with your facilitator, and the content must be made up within two weeks of the missed session(s).  

If circumstances arise that require you to miss more than 20% of the online weekend work blocks, your options include:  

  1. Scheduling private makeup sessions with the lead facilitator at the rate of $175 per hour  

  2. Moving your enrollment into a future cohort. For more information, please see the Partial Completion Policy below.   

Online Weekend Work Block Schedule:  
 
Friday Sessions meet from 7pm-9pm and Saturday sessions meet from 8am-4pm (US Eastern Time). The dates are as follows:  

  • Module 1: Friday 2/7 and Saturday 2/8  

  • (Retreat 1: Friday 2/21 – Sunday 2/23, see retreat start & end times)  

  • Module 2:  Friday 3/7 and Saturday 3/8  

  • Module 3: Friday 3/21 and Saturday 3/22  

  • Module 4: Friday 4/4 and Saturday 4/5  

  • Module 5: Friday 4/25 and Saturday 4/26  

  • Module 6: Friday 5/9 and Saturday 5/10  

  • Module 7: Friday 5/17 and Saturday 5/18 

  • (Retreat 2: Friday 5/30 – Sunday 6/1, see retreat start & end times)  

  • Module 8: Friday 6/13 and Saturday 6/14  

  • Module 9: Friday 6/27 and Saturday 6/28 

RETREAT ATTENDANCE POLICY:

Attendance is mandatory for the duration of both weekend retreats, as the retreats are an imperative part of this immersive training experience. If you are unavailable during one of these retreat weekends but still wish to participate in the training, please reach out to us for consideration at info@copperbeechinstitute.org.   

For those who are not local to the area, we are offering an online learning option. Online participation in retreats must be approved ahead of time with Copper Beech facilitators. Please reach out to us at info@copperbeechinstitute.org to request more information about eligibility for online participation.  

Retreat Schedule: 
 
Retreats begin at 5pm on Friday and close at 1pm on Sunday. 

  • Retreat 1 - Friday 2/21 – Sunday 2/23  

  • Retreat 2 – Friday 5/30 – Sunday 6/1 

  

PARTIAL COMPLETION POLICY 

If challenges arise preventing program completion, we ask that participants communicate their intent to withdraw as soon as possible to Copper Beech Institute. Participants who withdraw from the program on or after February 9, 2025 due to any circumstance, may defer their participation to the subsequent cohort in order to complete any missed portions or retake the entire course. No refunds are permitted.  

CONFIDENTIALITY POLICY 

As a participant in this program, you'll be privy to personal and potentially sensitive information during conversation and practice sessions. We are committed to creating an environment where everyone feels comfortable to share and be vulnerable. In order to help create this space, we ask that you agree to keep all shared information confidential. This includes not distributing any recorded materials without explicit permission from Copper Beech Institute. We count on your discretion to respect and protect the privacy of your fellow certification companions.  

 

By enrolling in the Mindfulness Facilitator Certification, you acknowledge and agree to abide by the terms of these payment, cancelation, attendance and participation, partial completion, and confidentiality policies as outlined above.  

We appreciate your commitment to active participation and the shared learning experience within the Mindfulness Facilitator Certification.  

 

COVID-19 Protocol for In-Person Programs 

As we engage in a community of practice and learning, our expectation is that we will work together to minimize the risk of COVID-19. 

VACCINATION + TEST STATUS

In response to the COVID-19 pandemic, we follow CDC, State and local health and safety guidelines.  The health and well-being of our guests, faculty, and staff are priority.  Copper Beech Institute DOES NOT currently require proof of vaccination or a negative test for guests. For the health and safety of our community, we encourage all guests to monitor for symptoms of Covid-19 and other illnesses before your visit. If you are experiencing symptoms of Covid-19, please take a home test before arrival. If you test positive before your arrival, contact our registration team who will work with you to reschedule your visit. 

MASKS 
While masks are no longer required in the building, they may not be optional for some with underlying health conditions. We ask that you join us in respecting each person’s decision to monitor and manage their own health and safety.  

If you feel unwell or have had a known exposure to any transmissible illness, please do not come to campus. If you experience symptoms of Covid-19 while on campus or test positive, you will be required to leave the campus. Guests required to leave due to a positive Covid-19 test will be eligible for a credit valid for 1 year from date of issue for the portion missed due to early departure.  

 

Inclement Weather Policy 

On rare occasions, due to the strength of storms nowadays, for the safety of our participants, a retrearetreat may be cancelled or held online via Zoom due to inclement weather. The decision will be made no later than 12 PM Eastern Time (US) for weekend retreats. In such an event, participants will be notified by e-mail. You can also call 860.760.9750 for information on cancellation. There will be a recorded announcement on the voicemail or someone will be in the office to take your call. 

Bookstore Return Policy 

The gift shop bookstore has a 30-day return policy. You can return any item, to the bookstore in its original packaging within 30 days for a refund, if accompanied by your receipt. If no receipt, a credit will be issued for the return amount, less shipping and handling charges (if applicable). 

 

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Internal Program Policies 

 

PROGRAM PRICING 

Tuition for each program varies and is outlined on the registration page of each program

 

For overnight programs, accommodations are not included in the tuition. Accommodation prices for each program are outlined on the registration page of each program and include meals throughout the stay as shown on the specific program schedule.   

PAYMENT POLICY 

Payment Options:  
 
Choose between two payment options:  

  • Pay in Full: Pay the full program price at enrollment.  

  • Sign Up for a Payment Plan: Pay an initial 10% non-refundable deposit of the total program price and schedule automatic payments occurring every two weeks with the balance due in full 15 days prior to program start date. Bi-weekly payments are automatically calculated at the time of registration and are based on the date of registration and the program start date. Access to each program is contingent on all payments being made prior to the program start date.  

  •  Bi-weekly payments are calculated at the time of registration and are based on the date of registration and the final payment deadline. Access to each session is contingent on payments being up to date. Late payment may result in being denied access to the sessions until payments have been fulfilled. For additional details, please see Payment Plan Policy and the Cancellation & Refund Policy. 

 

PAYMENT PLAN POLICY  

Standard payment plans require an initial 10% non-refundable deposit of the total program price (tuition plus any accommodation costs for overnight programs) and equal automatic payments will be scheduled and withdrawn every two weeks. Automatic payments start two weeks from the initial date of registration and occur every two weeks until the payments are complete and prior to the last 15 days of the program to fulfill the financial commitment (the sooner you register, the lower your payments will be). The number of bi-weekly payments and payment amounts are automatically calculated at the time of registration and are based on the date of registration and the program start date. Please note that payment plans may vary by program type—refer to the program checkout page for details or email us at info@copperbeechinstitute.org with any questions.  

Access to each program is contingent on payments being made prior to the program start date. Late payment may result in being denied access to the program until payments have been fulfilled.  

Participants who sign up for a payment plan agree to pay the full amount of the program price in accordance with the Payment, Payment Plan, and Cancellation and Refund Policies. All deposits are non-refundable. For additional details, refer to the Payment and Cancellation and Refund Policies.  
 

These policies are not applicable for the Mindfulness Facilitator Certification. Click here to read the policies specific to the Mindfulness Facilitator Certification. 

Discounts cannot be combined and are not applicable on professional trainings (ex. MFC, etc.). 

 

 

CANCELLATION & REFUND POLICY 

If you cancel your program reservation 15 or more days prior to your program start date, payments made will be refunded in full, less a 10% non-refundable administrative fee based on the total program price.

 

If you cancel between 14 days and 4 days prior to your program start date, you will receive a program credit to your Copper Beech account, less a 10% non-refundable administrative fee based on the total program price. The program credit is applicable toward a future program of your choice and will expire after one year from the date of issue.  

No credit or refund is available in any of the following occurrences: 

  • Cancellations between 3 days and your arrival day 

  • No shows 

  • Early departure from a program, event, or accommodation.  

 

Note: No refunds are permitted for fundraisers or donations. 

*For special considerations due to serious illness or death in family please reach out to info@copperbeechinstitute.org. For certain circumstances, a doctor’s note may be requested.  

** These policies are not applicable for the Mindfulness Facilitator Certification. Please see below for policies specific to these trainings.  

ATTENDANCE & PARTICIPATION POLICIES 

No credit or refund is available in any of the following occurrences: 

  • Cancellations between 3 days and your arrival day 

  • No shows 

  • Early departure from a program, event, or accommodation.  

CONFIDENTIALITY POLICY 

As a participant in this program, you'll be privy to personal and potentially sensitive information during conversation and practice sessions. We are committed to creating an environment where everyone feels comfortable to share and be vulnerable. In order to help create this space, we ask that you agree to keep all shared information confidential. This includes not distributing any recorded materials without explicit permission from Copper Beech Institute. We count on your discretion to respect and protect the privacy of other participants.  

By enrolling in a Copper Beech program, you acknowledge and agree to abide by the terms of these payment, cancelation, attendance and participation, partial completion, and confidentiality policies as outlined above.  

 

Bookstore Return Policy 

The gift shop bookstore has a 30-day return policy. You can return any item, to the bookstore in its original packaging within 30 days for a refund, if accompanied by your receipt. If no receipt, a credit will be issued for the return amount, less shipping and handling charges (if applicable). 

 

COVID-19 Protocol for In-Person Programs 

As we engage in a community of practice and learning, our expectation is that we will work together to minimize the risk of COVID-19. 

VACCINATION + TEST STATUS

In response to the COVID-19 pandemic, we follow CDC, State and local health and safety guidelines.  The health and well-being of our guests, faculty, and staff are priority.  Copper Beech Institute DOES NOT currently require proof of vaccination or a negative test for guests. For the health and safety of our community, we encourage all guests to monitor for symptoms of Covid-19 and other illnesses before your visit. If you are experiencing symptoms of Covid-19, please take a home test before arrival. If you test positive before your arrival, contact our registration team who will work with you to reschedule your visit. 

MASKS 
While masks are no longer required in the building, they may not be optional for some with underlying health conditions. We ask that you join us in respecting each person’s decision to monitor and manage their own health and safety.

 

If you feel unwell or have had a known exposure to any transmissible illness, please do not come to campus. If you experience symptoms of Covid-19 while on campus or test positive, you will be required to leave the campus. Guests required to leave due to a positive Covid-19 test will be eligible for a credit valid for 1 year from date of issue for the portion missed due to early departure.  

 

Inclement Weather Policy 

On rare occasions, due to the strength of storms nowadays, for the safety of our participants, a retreat, program, or class may be cancelled or held online via Zoom due to inclement weather. The decision will be made no later than 6 AM Eastern Time (US) for morning programs and no later than 12 PM Eastern Time (US) for evening classes and weekend retreats. In such an event, participants will be notified by e-mail. You can also call 860.760.9750 for information on cancellation. There will be a recorded announcement on the voicemail or someone will be in the office to take your call. 

If there is a cancellation within any Copper Beech courses, additional classes may be scheduled for the two weeks following the expected end of the program. Please hold these dates in your calendar. 

VENUE POLICIES 

 

holy family policies 

Mercy by the sea policies

  • Check In: Late check ins cannot be accommodated after 7:30 p.m. 

  • Check Out: All guests must remove their belongings by 10:00 a.m. on the final day. Late checkouts (after 10 a.m.) will incur a $25 per hour fee per guest. Copper Beech reserves the right to charge any credit card fees to the card on file.  

  • Dietary Policy: Mercy by the Sea makes every effort to ensure that all who dine with us experience the best in Mercy hospitality. We can provide vegetarian, dairy-free and gluten-free options at meals with notification prior to arrival. Mercy by the Sea does not have the ability to provide for medically necessary diets, allergy-free diets; personal preferences; or diets designed for individual weight loss. Those allergic to nuts, gluten, or other foods, especially those with severe allergies or with specific dietary restrictions, are advised to disclose all food allergies and restrictions prior to arrival. Persons with severe allergies are invited to bring prepared foods, if deemed necessary.  

  • No Smoking Allowed: Mercy by the Sea is a non-smoking campus. This includes the Main Building, Seascape beach and grounds.  

  • Open Flames: Open flames are only allowed in the Lyons Chapel and should not be left unattended.  

  • Alcohol: Alcohol is not permitted on the premises unless agreed to by MBTS management prior to the reservation.  

  • Service Animals: Service animals are allowed on the property with notification to MBTS management.  

  • Beach Area: The MBTS beach is unguarded and swimming in NOT permitted.  

  • Security: There is a security guard on site until 9 p.m. Please be aware there are no Mercy by the Sea staff living in the building. Contact your facilitator, CBI staff member, or volunteer. 

  • Quiet Rooms: The Grant Living Room, Library, and Seaside are designated as ‘quiet’ rooms.  

  • Parking Lot: The parking lot is not monitored. We recommend that you take precautions to lock your car.  

Guest House Retreat & conference center policies
  • Candles and Incense Use of open flames, candles, incense, and other flammables is not permitted inside Guest House, and the group understands that they will be held liable for any costs and damages caused by fire.  

  • No Smoking: Smoking is prohibited in the facility and outdoors within twenty (20) feet of the facility, as well as at any other designated No Smoking areas. This includes all Vapor cigarettes and products.  

  • Pets and Children: Guest House does not allow pets to be present, except for service animals in accordance with the Americans with Disabilities Act. Please note: “emotional support animals” are not necessarily service animals according to the ADA guidelines. In respect to our other guests on retreat, children under 18 are generally not allowed. Exceptions may be made, on a case-by-case basis, with prior approval from our Director of Guest Services. 

  • Conduct: The group’s guests shall not interfere with the regular use of the facility, or other facility guests. Excessive noise or other disruptive behavior is prohibited. 

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Policy prohibiting harassment 

Note: Discriminatory harassment, including sexual harassment, violates federal, state and local laws and is strictly prohibited. You should note that while harassment based on a protected category must meet certain legal standards to be unlawful, such as being “severe or pervasive,” these standards do not necessarily have to be met for the Organization to determine that conduct has violated Company policy. The Company’s prohibition of harassment encompasses a broader range of conduct than what is necessarily prohibited by law. 

Copper Beech Institute, Inc. (“Copper Beech” or the “Organization”) believes in the inherent dignity of all persons and their right to have the various facets of their identity respected by others. As the Organization works inspire purposeful living, awaken each person’s full potential for compassionate action, and encourage a healing shift in how we relate to one another and our interconnected world, Copper Beech is committed to cultivating a compassionate, loving community within and beyond its own walls that is free of discrimination and harassment.   

 

Copper Beech is unique in how it cultivates a sense of intimacy and connection amongst individuals and communities through spiritual practice. While such closeness can be nourishing and uplifting, it also presents the Organization with potential challenges regarding boundaries and harassment. Given this reality, the Organization is committed to ensuring an environment that respects the dignity and work contributions of each individual and which is free from all forms of unlawful employment discrimination. This includes:  sexual harassment and harassment due to race, color, religion/creed, gender identity or expression and sex (including pregnancy, childbirth, gender transitions, and other experiences related to sex and gender), marital or civil union status, age, national origin, ancestry, citizenship, sexual orientation, genetic information, disability, current or former membership or service in the U.S. Armed Forces or a state military unit, veteran status, or any other characteristic protected by law. 

 

Discriminatory harassment, including sexual harassment is strictly prohibited.  This policy applies to all workplace-related situations, whether in the office, work assignments outside the office, office sponsored social functions, or elsewhere, and whether during or outside of work hours.  It covers all employees, including interns (paid or unpaid), and temporary workers, applicants for employment, contractors, and other persons conducting business with the Organization. 

 

Copper Beech will not tolerate discriminatory harassment in connection with the Organization’s business.  Whenever issues of harassment arise, Copper Beech is committed to acting swiftly, objectively, and vigorously on reports of harassment, investigating a reported incident to the best of its abilities, and taking actions deemed appropriate after evaluating all the circumstances. An employee or non-employee who believes that they have been subjected to harassment is responsible for initiating the reporting process for the incident as soon as they are ready. The reporting process is outlined further under the “investigation of matters” section of this policy.    

   

SEXUAL AND OTHER HARASSMENT

For purposes of this policy, sexual harassment includes unwelcome sexual advances, requests for sexual favors, verbal or physical conduct of a sexual nature, and/or other unwelcome conduct that is of a sexual nature or is directed at a person because of that person’s sex where submission to or rejection of such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; submission to or rejection of such conduct is used as the basis for employment decisions affecting the individual; or such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment. Sexual harassment can occur between individuals regardless of their sex or gender. 

 

Examples of sexual harassment may include, but are not limited to: 

  • Threatening or taking adverse employment actions if sexual favors are not granted 

  • Demands for sexual favors in exchange for favorable or preferential treatment 

  • Unwelcome flirtations, propositions or advances 

  • Intimidation 

  • Unwelcome physical contact of a sexual nature, up to and including physical violence (e.g., touching, grabbing, pinching, body-rubbing, attempted or actual molestations, sexual battery or rape) 

  • Whistling, leering, improper gestures or offensive remarks, including unwelcome comments about appearance, sexuality or sexual experience 

  • Sexual jokes or other inappropriate use of sexually explicit or offensive language 

  • The display or publication in the workplace of sexually suggestive, demeaning or pornographic objects or pictures 

  • Sex stereotyping, which occurs when conduct or personality traits are considered inappropriate because they may not conform to other people’s perceptions about how individuals of a particular sex should act or look 

  • Using any communications or computer system to send, receive or exhibit sexually suggestive displays, etc. 

  • Hostile actions taken against an individual because of the person’s sex, sexual orientation, gender identity or expression, or transgender status (e.g., bullying, yelling, name-calling, sabotaging the person’s work, interfering with/damaging/destroying the person’s workstation or equipment, or otherwise interfering with the person’s ability to perform the job). 

 

For the purposes of this policy, other harassment includes verbal or physical conduct that denigrates or shows hostility or aversion toward an individual due to any characteristic protected by law (e.g., race, color, religion/creed, etc.), as described above or that of their relatives, friends or associates, and that: 

  • has the purpose or effect of creating an intimidating, hostile, or offensive work environment 

  • has the purpose or effect of unreasonably interfering with an individual’s work performance 

  • otherwise adversely affects an individual’s employment opportunities 

 

Some examples of other harassment include: slurs, epithets, negative stereotypes, threats, intimidation, other hostile acts related to a protected characteristic, derogatory comments or visual depictions, using a computer or other communications systems to send, receive or exhibit suggestive or derogatory displays, unwelcome jokes, teasing, and other similar verbal or physical contact that tend to create an intimidating work environment or to interfere with an employee's or other service provider’s work. 

Actions such as those described above may violate this policy whether done in person or phone, by email or text, visual displays or otherwise. 

Unlawful harassment is considered a form of employee and other service provider misconduct and will not be tolerated. Violations of this policy will not be permitted and may result in disciplinary action, up to and including discharge.  Without limiting the foregoing, sanctions will be enforced against individuals engaging in sexual harassment and/or other harassment and against supervisory and managerial personnel who knowingly allow such behavior to continue. 

   

UNLAWFUL RETALIATION

In connection with this policy, unlawful retaliation is also prohibited.  Unlawful retaliation occurs when an employer takes adverse or negative action, defined as retaliatory under applicable federal, state or local law, against an individual because they have engaged in conduct protected by employment laws, such as reporting or encouraging another person to report harassment/discrimination, complaining that another person has been subjected to harassment/discrimination, making a complaint internally or to an agency, or participating in an investigation or legal proceeding. Examples of retaliation can include but are not limited to termination, denial of a promotion, refusal to hire, demotion, suspension, transfer, threats, verbal and physical abuse. Adverse action need not be job-related or occur in the workplace to constitute unlawful retaliation.  Petty slights and trivial annoyances do not constitute retaliation. 

 

Copper Beech will not retaliate against any individual who makes a report of harassment or exercises their rights under this policy or the law, nor will it permit any employee to do so.  Retaliation is a serious violation of the policy which will not be tolerated and will be subject to disciplinary action.  Retaliation against individuals who complain of unlawful discrimination or harassment or who testify or assist in any proceeding under the law also is unlawful. 

  

REPORTING AND INVESTIGATING

The Organization strongly encourages the prompt reporting of all incidents of discriminatory harassment or unlawful retaliation, as well as any conduct which, if left unchecked, may rise to the level of prohibited conduct.  If a person believes that they are being subjected to harassment, or any other discrimination, or retaliation, or if they witness such behavior, they should promptly notify the Executive Director, Chairperson of the Board of Copper Beech, or an Independent Reporting Liaison. Any supervisor/manager who knows or suspects that an individual is being subjected to prohibited conduct, or who receives a complaint of prohibited conduct, is required to report it promptly to the Executive Director, Chairperson of the Board of the Copper Beech, or an Independent Reporting Liaison. 

 

When a report is made, the complainant will be asked to complete a Harassment Complaint Form to assist in the Organization responding to the complaint. While a completed form is not mandatory, we encourage its use. When a report is made, as specified above, the Organization will undertake a prompt investigation as may be appropriate under all circumstances. 

 

During an investigation, individuals are obligated to respond to questions, participate in the investigation, and provide truthful information.  All persons involved, including complainants, witnesses, and alleged perpetrators will be treated in a manner that protects their rights to a fair and impartial investigation.  The steps to be taken during an investigation cannot be fixed in advance but will vary depending upon the nature of the allegations.  The Organization will document the investigation and may take interim steps, as appropriate, while it is ongoing, interview the involved parties and relevant witnesses and may review documents. Confidentiality will be maintained throughout the investigation process to the extent practical and consistent with the Organization’s need to undertake a full investigation. 

 

Upon completion of an investigation, the Organization and, when needed, its Board of Directors, will review the results and decide upon the appropriate action(s) to be taken.  The outcome will be communicated to the reporting person(s), the alleged perpetrator(s), and otherwise on a need-to-know basis. 

To file a complaint, please fill out this form.  

RESOLUTION 

Adverse action will not be taken against an employee who in good faith makes a report or participates in the investigation of a possible violation of this policy. Any employee who fails to cooperate in an investigation of any matter (e.g., refusal to provide information, dishonesty, etc.) and/or retaliates against another individual for making a report in good faith or participating in an investigation will be subject to disciplinary action, up to and including termination of employment.  Managers/supervisors who have failed to report an actual or suspected violation of the Organization’s policy may also be subject to discipline, including termination of employment. 

 

Individuals found to have engaged in misconduct constituting discrimination, discriminatory harassment and/ or retaliation will be disciplined by the Organization up to and including termination of employment.  They also may be subject to individual liability under applicable law. 

 

Discipline may include, but is not limited to the following: 

  • Written reprimand 

  • Referral to counseling 

  • Withholding of a promotion 

  • Reassignment 

  • Temporary suspension without pay 

  • Reduction in allocation 

  • Discharge 

  • Removal or termination from the Organization or suspension or termination of any contracts. 

 

Be aware that this policy is neither designed nor intended to limit the Organization’s authority to take disciplinary or remedial action for conduct it deems unacceptable, regardless of whether it satisfies the legal definition of discrimination, harassment and/or retaliation. 

  

CONFIDENTIALITY 

These matters will remain confidential to the Organization to the extent allowed by law and consistent with the Organization’s obligations to investigate and effectively resolve possible violations. 

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privacy policy 

We have created this statement to demonstrate our firm commitment to your privacy. We do not automatically collect personally identifying information about you when you visit our site (only IP address and location), unless you choose to provide such information to us via our sign-up form. Providing such information is strictly voluntary. This policy is your guide to how we will handle information we learn about you from your visit to our web site. 

Use of Links 

Throughout our web pages, we provide links to other servers which may contain information of interest to our readers. We take no responsibility for, and exercise no control over, the organizations, views, or accuracy of the information contained on other servers. Creating a text link from your web site to our site does not require permission. 

Use of Text and Images 

If you would like to publish information that you find on our web site, please send your request to info@copperbeechinstitute.org. Where text or images are posted on our site with the permission of the original copyright holder, a copyright statement appears at the bottom of the page. 

Accessibility 

This web site is designed to be accessible to visitors with disabilities, and to comply with federal guidelines concerning accessibility. We welcome your comments. If you have suggestions on how to make the site more accessible, please contact us at info@copperbeechinstitute.org

Reading or Downloading 

We collect and store only the following information about you: the name of the domain from which you access the Internet (for example, aol.com, if you are connecting from an America 
Online account, or princeton.edu if you are connecting from Princeton University's domain for example), the date and time you access our site, and the Internet address of the Web site from which you linked to our site. 

We use the information we collect to measure the number of visitors to the different sections of our site, and to help us make our site more useful to visitors. 

Online Profile Updates and Donations 

If you complete the Profile update form and share your personally identifying information, this information will be used only to provide you with more targeted content. We may use your contact information to send further information about our organization or to contact you when necessary. You may always opt-out of receiving future mailings; see the "Opt Out" section below. 

Sending us an Email 

You also may decide to send us personally identifying information, for example, in an electronic mail message containing a question or comment, or by filling out a Web form that provides us this information. We use personally identifying information from email primarily to respond to your requests. We may forward your email to other employees and facilitators who are better able to answer your questions. We may also use your email to contact you in the future about our programs that may be of interest. 

We want to be very clear: We will not obtain personally identifying information about you when you visit our site, unless you choose to provide such information to us. Providing such information is strictly voluntary. Except as might be required by law, we do not share any information we receive with any outside parties. 

If you sign up for one of our email lists, we will only send you the kinds of information you have requested. We won't share your name or email address with any outside parties. 

Kids and Privacy  

For children who visit our site, special rules apply. We do not request personal information about children, such as first and last name or street address and city. When kids send email to us, their online contact information (email address) is not used to re-contact them and is not maintained in retrievable form. 

Opt-Out or Change Your Contact Information  

Our site provides users the opportunity to opt-out of receiving communications from us through a special online form. You may choose to receive only specific communications or none at all. You may also update your contact information previously provided to us through another online form. You can not remove yourself from our database, but you can prevent unwanted communication. 

Questions about our Policies  

If you have any questions about this privacy statement, the practices of this site, or your dealings with this web site, you can contact us at: info@copperbeechinstitute.org 

 

RISK ACKNOWLEDGEMENT AND GENERAL RELEASE

PLEASE READ THIS RISK ACKNOWLEDGEMENT AND GENERAL RELEASE (“AGREEMENT”) CAREFULLY BEFORE REGISTERING OR VOLUNTEERING FOR A COPPER BEECH INSTITUTE PROGRAM, EVENT, SERVICE, OR USE OF THE COPPER BEECH FACILIATIES. BY REGISTERING FOR A COPPER BEECH INSTITUTE PROGRAM, YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT, DO NOT REGISTER OR VOLUNTEER FOR A COPPER BEECH INSTITUTE PROGRAM. 

The following information will help you get the most out of your program, event or service, or use of the Copper Beech facilities (as a participant or volunteer) and clarify your responsibilities alongside our role as hosts and facilitators: 

By registering, volunteering, or using the property, facilities, and services at any designated Copper Beech Institute (“Copper Beech Institute”) program location, you agree to the following: 

 

1. AFFIRMATION OF PHYSICAL & MENTAL HEALTH 

 

Meditation, yoga and all contemplative practice is a way of encountering and releasing physical, mental, and emotional tensions to arrive at deeper levels of relaxation and awareness. Encountering tension can impact pre-existing conditions. Although Copper Beech Institute is committed to supporting the well-being of our community members, we are not a medical or mental health treatment facility. It is always advisable to consult your physician and support professionals before embarking on any mindfulness meditation and movement programs. If you are unsure about a condition, please speak to the facilitator or a staff member.  

 

Awareness is fundamental to any contemplative practice. It is your responsibility as a participant or volunteer to monitor each activity and determine whether it is appropriate for you to participate. Though your facilitator will be present to support you, you remain primarily responsible for your safety and well-being. 

 

It is important that you agree to listen to any oral or written instructions or directions, including Brave Space agreements, given by Copper Beech Institute, or their employees, facilitators, representatives or agents at all times during your participation in any Copper Beech Institute program, event, service, or use of Copper Beech Institute facilities at any designated location. 

 

By participating or volunteering at Copper Beech Institute, you affirm that you have sought medical advice regarding your physical and mental fitness or are certain of your ability to participate in the Copper Beech Institute program, event, or service you have registered or volunteered for. If you have any pre-existing medical conditions (e.g., asthma, diabetes, heart disease), physical injuries, weakness, are pregnant, post-natal or post-surgery, or have any mental conditions that may be triggered (e.g., anxiety, PTSD) you should consult with your doctor first before engaging in any programs. 

 

*During a program, please communicate and inform us immediately if at any point you do not feel well during your participation in a Copper Beech Institute program. 

 

2. CBI GUIDELINES & SUGGESTED MENTAL HEALTH RESOURCES 

 

Depending on the intensity of the emotional struggles that might arise during the course of our programming, we have guidelines in place to support the safety and well-being of our participants, volunteers, and staff. If you would like to review some useful Mental Health Resources prior to your visit or online program, please view them here. If you have further questions, please contact info@copperbeechinstitute.org

 

3. ASSUMPTION OF THE RISKS 

 

Extent of Facilitator Responsibility: All Copper Beech Institute facilitators have completed thorough professional training instruction and are not responsible for ensuring the safety of students beyond providing competent instruction. By signing this form, you hereby release Copper Beech Institute from any and all liability for injuries that are not directly and proximately caused by facilitators’ professional negligence. 

 

Voluntary Assumption of Risk: You understand that all participation at Copper Beech Institute is voluntary and undertaken entirely at your own discretion. You are aware that your participation at Copper Beech Institute may involve physical activities, including but not limited to, work projects (volunteers), movement or yoga, as well as risks associated with hiking in a rural setting, including but not limited to, exposure to outdoor weather elements such as sun and rain, and contact with uneven surfaces, poison oak, deer ticks, mosquitoes, and wildlife. You are participating in Copper Beech Institute activities with knowledge of such risks, and you are voluntarily assuming the risk of injury which may be sustained while participating in Copper Beech Institute activities. 

 

Program Participation: You further understand that your participation in Copper Beech Institute programs is at the discretion of Copper Beech Institute administration at all times. If, in Copper Beech Institute administration's opinion, you are unable to participate appropriately in Copper Beech Institute activities, you may be asked not to participate or to leave the premises. 

 

4. COVID-19 / INFECTIOUS DISEASE 

 

  • In light of the ongoing spread of COVID-19, it is necessary for us to point out that in exchange for the benefit and enjoyment derived from taking part in this program, all participants are assuming any and all risks related to the transmission of this infectious disease, and release Copper Beech, and all those associated with it, from any and all liability. Participants and volunteers agree to self-monitor for signs and symptoms of COVID-19 and contact Copper Beech Institute staff if they experience any such symptoms within 14 days after participating in this class. Participants and volunteers agree to follow COVID-19 safety protocols for in-person programs, outlined here

 

You agree to Copper Beech Institute’s current health and safety guidelines at any of our locations. 

 

5. RELEASE AND INDEMNIFICATION 

 

You release and agree to hold Copper Beech Institute and its agents, employees, facilitators, officers, and board members harmless from, and waive on behalf of yourself, your heirs, and your assigns, any and all causes of action, including but not limited to claims arising from your contraction of COVID-19 or other communicable diseases, as well as any other claims, demands, damages, costs, expenses and compensation for damage or loss to yourself or your property that arise out of your use of or presence at the facilities of Copper Beech Institute, whether caused by the fault of yourself, third parties, or as a result of Copper Beech Institute’s negligence. 

 

You understand that this release discharges Copper Beech Institute or any associated entity from any liability claim that you, your heirs, and your assigns may have against Copper Beech Institute with respect to any bodily injury, illness, death, medical treatment, or property damage that may arise from, or in connection to, any services received from Copper Beech Institute, or any associated entity and you are entering into this release voluntarily and at your own risk. This Risk Acknowledgement and General Release extends to all Copper Beech Institute agents, employees, facilitators, officers, and board members of Copper Beech Institute. 

 

To the extent not prohibited by applicable law, you also agree to indemnify Copper Beech Institute against all claims, causes of action, damages, judgments, costs or expenses, including attorney fees and other litigation costs, which may in any way arise from your use of or presence at the facilities of Copper Beech Institute. 

 

6. DISPUTE RESOLUTION 

 

The parties will attempt to resolve any dispute arising out of or relating to this Agreement through friendly negotiations amongst the parties. If the matter is not resolved by negotiation within 30 days, the parties will attempt to resolve the dispute using the below Alternative Dispute Resolution (ADR) procedure: 

 

Any controversies or disputes arising out of or relating to this Agreement will be submitted to mediation to be scheduled and administered by the Copper Beech Institute Executive Director. 

 

If mediation does not successfully resolve the dispute, then the parties may proceed to seek an alternative form of resolution in accordance with any other rights and remedies afforded to them by law. 

 

7. IMAGE CONSENT 

 

Photographs may be taken during in person programs.  You give Copper Beech Institute the absolute right and permission to use such photograph(s) in its promotional materials and publicity efforts, such as print publications, social media, advertising, direct-mail piece, electronic media, or other form of promotion for Copper Beech Institute. You release Copper Beech Institute, the photographer, their offices, employees, agents, and designees from liability for any violation of any personal or proprietary right you may have in connection with such use. 

 

I grant permission to Copper Beech Institute to take photographs and/or record digital media of me for use in promotional materials. These materials might include printed or digital products. I authorize the use of these images and recordings without compensation. All images and recordings shall be the property of Copper Beech Institute.   

 

I UNDERSTAND THAT BY REGISTERING OR VOLUNTEERING FOR A COPPER BEECH INSTITUTE PROGRAM, EVENT, OR SERVICE, I AM AGREEING TO THE TERMS OF THE “IMAGE CONSENT” ABOVE.   

 

8. APPLICABLE LAW 

This Agreement shall be governed exclusively by the law of the location in which programming occurs. 

9. SEVERABILITY 

If any provisions of this Agreement are invalid or unenforceable, the other provisions in the Agreement will remain in full force and effect. 

10. ENTIRE AGREEMENT 

This Agreement constitutes the entire agreement between you and Copper Beech Institute and replaces any prior agreements. The headings used in this Agreement are for stylistic purposes only and none of the content in the headings are intended to be legally binding. 

11. ONLINE AGREEMENT 

 

You agree that this Agreement may be signed electronically or agreed to by having you click “I Agree”, the effect of which will be the same as signing by hand and the intention of which is that both parties desire to be bound by all terms of the Agreement. 

 

I UNDERSTAND THAT BY REGISTERING OR VOLUNTEERING FOR A COPPER BEECH INSTITUTE PROGRAM, EVENT, OR SERVICE, I AM AGREEING TO BE BOUND BY THE ABOVE TERMS. 

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